Onboarding and Payroll

Payroll Information Form  (PIF)
New Faculty and Temporary Staff members only: Please complete the PIF Form prior to your first day of employment to be eligible to receive your Penn ID and Access to Canvas on your first day. The completed PIF can be sent to Weitzman Onboarding and Compliance Manager Amara Rockar at pdpay@design.upenn.edu. 

Onboarding
All New employees must complete all Onboarding tasks promptly. A set of emails from our Payroll system, Workday, will be sent to your personal email to complete. Please check your Spam folder to ensure you are not missing any notifications. For more information, please visit  Onboard@Penn

Teaching Assistant
This position is only for students. Duties vary from course to course and from instructor to instructor. They may include holding office hours, conducting review sessions, reviewing cases and other class assignments, and grading exams. These duties should involve, on average, five to ten hours of work per week during the semester.  Teaching Assistants are paid monthly on the last business day of the month. 

Research Assistant
This position is only for students. Positions may be available within your department, please inquire with Department. Research Assistants are paid monthly on the last business day of the month.

Student Worker
Student workers are paid hourly and receive payments on a weekly basis. Positions are available throughout the Weitzman School and the University. Students cannot work more than 20 hours a week during the school year.  Students need to submit weekly hours via a timesheet in Workday every Sunday by 9:00pm ET to their Supervisor for approval.  Instructions on how to submit weekly time and other helpful tips, can be found here: Student Workers (upenn.edu)

Work-Study/International Student Work-Study
If you have been awarded Work-Study funds, you are eligible for Work-Study positions throughout the University. Work-Study students cannot work more than 20 hours a week during the school year. Please visit our Student Registration & Financial Services page for information regarding Federal Work-Study.

Your paystub, W2 tax information, and other financial information you need as a member of the Penn community can be found in Workday.  You will need your PennKey and password to access this information.

Tax Treaties
For non US-citizen student workers: It is your responsibility to contact the Tax and International Operations Office at the beginning of each calendar year to check on your tax treaty eligibility.  Tax Treaty exemptions are granted on a calendar year basis for certain types of payments such as scholarship/fellowships and employment income.  All monthly paid individuals that are eligible to an exemption from Federal taxes should be contacted by the Tax and International Operations Office via email with instructions on the approval process. Please note, individuals must have a valid US social security number to be eligible for the exemption.  The University is unable to provide treaty benefits to weekly paid individuals.

Viewing your Paystub
Log in to Workday with your Penn key and password.  This site will guide on how to access your Payslip Self Service-Understand Your Payslip (upenn.edu)

Accessing your W2 tax form
Log in to Workday with your PennKey and password MyTax Info at Workday (upenn.edu)
(You must elect to receive your W-2 electronically. Please see page 5 of this tip sheet to do so.)

Access for Inactive Faculty and Staff
Go to the U@Penn portal and select U@Penn Access for Inactive Faculty and Staff under the heading "My Pay" on the left side.  Once you log in with your PennKey and password, you will have access to your paystubs under "My Pay" and all your tax forms under "My Tax Info"