Weitzman Student Council

Casey C. Ross
Weitzman School Student Council City Planning Representative
Academic Year 2016 to 2017
Student Council By-Laws - Draft 01
Thursday, 02 March 2017

Contents:
Preamble – Goals of Student Council
Article I – Composition and Responsibilities of Student Council
Article II – Elections and Terms of Representatives
Article III – Resignation of Representatives
Article IV – Amendments to By-Laws
Article V – Administrative Records
Article VI – Ratification

Preamble: Goals of Student Council
The primary goal of the University of Pennsylvania Weitzman School of Design Student Council (StuCo) is
to realize the full potential of the diverse and interdisciplinary spirit of the School of Design.
StuCo serves as a gateway for student groups and individuals to better connect with one
another within the school and university, as well as across Philadelphia and the design
community at large. StuCo aims to help make the School of Design a healthy, international
collective of artists, designers, planners, analysts, historians, and scholars in training who look
beyond disciplinary labels, in an environment stimulates students and faculty across the entire
school community.

Article I. Composition and Responsibilities of Student Council
Section 1.01 Organization and Structure of Student Council
(a) Student Council (StuCo) will be composed of thirteen (13) primary positions:
i) Program Representatives:
a. One (1) to two (2) Master in Environmental Building Design (MEBD) Representatives
(where the number of representatives shall be dependent on program enrollment)
b. One (1) to two (2) Master of Urban Spatial Analytics (MUSA) Representatives (where the
number of representatives shall be dependent on program enrollment)
c. One (1) to two (2) Master of City Planning (CPLN) Representatives (where the number of
representatives shall be dependent on program enrollment)
d. One (1) to two (2) Master of Landscape Architecture (LARP) Representatives (where the
number of representatives shall be dependent on program enrollment)
e. One (1) to two (2) Master of Architecture (MARC) Representatives (where the number of
representatives shall be dependent on program enrollment)
ii) GAPSA Representatives:
a. Three (3) Graduate and Professional Student Association (GAPSA) Representatives
iii) Executive Committee:
a. Two (2) Co-presidents;
b. One (1) Vice President of Student Life
c. One (1) Vice President of Finance;
d. One (1) Vice President of Communications;
e. One (1) Vice President of Social Life
(b) These primary positions may be supplemented with additional positions depending on
current school enrollment and StuCo needs. Additional positions include (but are not
limited to):
i) One (1) Vice President of Facilities
ii) One (1) Library Representative
iii) Five (5) FabLab Task Force Members (with one (1) representative from each department)
iv) Five (5) IT Representatives (with one (1) representative from each department)
v) Five (5) Facilities Representatives (with one (1) representative from each department)
(c) Program representatives must be elected from within the department they will
represent.
(d) All non-program representative positions can be elected from students of any year
within any department in the School of Design.
(e) Each position must be held by a distinct individual or set of individuals: no one person
can hold more than one elected position on Student Council. This limit does not apply
to voluntary roles within StuCo, for which individual representatives may volunteer as
they arise.

Section 1.02 Representative Roles and Responsibilities
(a) Co-Presidents: Co-Presidents are primarily responsible for convening and overseeing all
School of Design StuCo Meetings, acting as advisors to the Executive Officers, and
running the annual election at the end of terms. The Co-Presidents will also coordinate
with the Associate Dean to advance the goals of StuCo and the School of Design
community, in addition to any voluntary roles they may take on within StuCo.
(b) Vice President of Finance: The Vice President of Finance is primarily responsible for
overseeing and facilitating the year-long budget plan for the money allotted to StuCo
and, through StuCo, any approved Student Organizations affiliated with the School of
Design. The Vice President of Finance is also responsible for communicating with the
Head of Finance in the Finance Office throughout their term, in addition to any voluntary
roles they may take on within StuCo.
(c) Vice President of Communications: The Vice President of Communications is primarily
responsible for organizing and designing posters for StuCo events, and distributing
information and news about upcoming StuCo, School of Design, and University of
Pennsylvania events to members of the School of Design. The Vice President of
Communications must also coordinate with the Dean’s Office Director of
Communications and the StuCo GAPSA representatives, in addition to any voluntary
roles they may take on within StuCo.
(d) Vice President of Student Life: The Vice President of Student Life is primarily responsible
for facilitating connections across School of Design departments through coordination
with Department Representatives working the Associate Director of Student Affairs. The
Vice President of Student Life is empowered to plan and implement activities to
promote a healthy happy community with input from StuCo and other interested parties,
in addition to any voluntary roles they may take on within StuCo.
(e) Vice President of Social Life: The Vice President of Social is primarily responsible for
acting as advisor to the Beaux Arts Ball Representatives and Social Representatives, as
well as organizing School of Design social events, particularly weekly School of Design
Happy Hours.
(f) GAPSA Representatives: GAPSA Representatives are primarily responsible for
representing the interests of students throughout the School of Design to GAPSA, and
in acting as liaisons between individual School of Design students and the greater
University of Pennsylvania Graduate Student governing body, in addition to any
voluntary roles they may take on within StuCo. GAPSA Representatives are expected to
attend all GAPSA meetings so that they may communicate news and updates to the
School of Design, and represent the School of design within the larger University
community.
(g) Program Representatives: Program Representatives must be students of the Department
they represent. Program representatives are primarily responsible for representing the
interests of students within their department/program to Student Council. Program
representatives are expected to record and communicate specific Department
announcements, events, and concerns to StuCo, and to schedule regular meetings with
Department Chairs at intervals to be determined jointly by the Chair and the Rep, in
addition to any voluntary roles they may take on within StuCo.

Article II. Elections and Terms of Representatives

Section 2.01 Schedule of Elections
(a) StuCo elections are administered by the whole of the existing Student Council under the
direct supervision and responsibility of the Co-Presidents.
(b) Spring elections are held for Executive Committee positions and for department
representatives for programs that are longer than one (1) year:
i) Co-presidents
ii) Vice President of Student Life
iii) Vice President of Finance
iv) Vice President of Communications
v) Vice President of Social Life
vi) CPLN Representative(s)
vii) LARP Representatives(s)
viii) MARC Representative(s)
(c) Fall elections are held for department representatives form programs that are one (1) or
one-and-a-half (1.5) years, and to fill any remaining positions:
i) MUSA Representative(s)
ii) MBED Representative(s)
iii) GAPSA Representatives

Section 2.02 Terms of Elections
(a) Representatives shall serve one year terms and may run for re-election.
(b) Representatives shall be elected by plurality vote, open to all students within the School
of Design.
(c) Ties shall be broken by run-off election, open to all students within the School of Design.
(d) Newly-elected representatives shall meet with incumbent representatives as soon as
possible following the announcement of election results to ensure a smooth transition.

Article III. Resignation of Representatives

Section 3.01 Resignation
(a) If a representative must resign, that resignation shall be presented to the members of
StuCo in writing.

Section 3.02 Filling Vacancies
(a) Vacancies on StuCo may be filled by special election if deemed necessary by the Co-
Presidents with the support of the majority of StuCo representatives.

Article IV. Amendments to By-Laws

Section 4.01 Proposing Amendments
(a) Any member of StuCo may propose an amendment to these by-laws at any time
(b) Proposed amendments shall be reviewed by all members of StuCo before the next
scheduled meeting.

Section 4.02 Ratifying Amendments
(a) By majority vote of StuCo representatives, the proposed amendment shall be put to a
vote of the School of Design Student Body.
(b) Amendments shall pass School of Design student body review plurality vote.
(c) A tie means the amendment fails.

Article V. Administrative Records

Section 5.01 Institutional Memory
(a) Each year’s StuCo shall maintain records of its organization structure, meetings,
activities, and achievements such that they are easily transferred to the next year’s StuCo
and to all members of the School of Design community, if appropriate.

Section 5.02 Availability of By-Laws
(a) These by-laws shall be made available on the StuCo section of the School of Design
website in a manner easily accessible by all members of the School of Design
community and the University of Pennsylvania community at large.

Article VI. Ratification

Section 6.01 Annual Requirements
(a) This document shall be ratified at the beginning of each school term by that year’s
elected members of StuCo, and at any time an amendment is proposed and/or
implemented.

Section 6.02 Ratifying Amendments
(a) Amendments to these by-laws shall be ratified according to the procedures established
in Article IV section 5.02 of these by-laws.