May 23, 2022
Anna Lim and Laura Elliott
Weitzman School of Design
This revision of by-laws has been updated for minor spelling errors and the responsibilities of each StuCo position. It has been ratified by the executive members of StuCo as of Spring 2022. These by-laws are to be ratified and/or amended under plurality vote by StuCo and the student body of the Weitzman School of Design in Fall 2022, for the academic year 2022-2023.
Preamble: Goals of Student Council
Article I – Composition and Responsibilities of Student Council
Article II – Elections and Terms of Representatives
Article III – Resignation of Representatives
Article IV – Amendments to By-Laws
Article V – Administrative Records
Article VI – Ratification
Preamble: Goals of Student Council
The primary goal of the University of Pennsylvania Weitzman School of Design Student Council (StuCo) is to realize the full potential of the diverse and interdisciplinary spirit of the School of Design. StuCo serves as a gateway for student groups and individuals to better connect with one another within the school and university, as well as across Philadelphia and the design community at large. StuCo aims to help make the School of Design a healthy, international collective of artists, designers, planners, analysts, historians, and scholars in training who look beyond disciplinary labels, in an environment stimulates students and faculty across the entire school community.
Article I. Composition and Responsibilities of Student Council
Section 1.01 Organization and Structure of Student Council
(a) Student Council (StuCo) will be composed of thirteen (13) primary positions:
i) Program Representatives:
a. One (1) to two (2) Master in Environmental Building Design (MEBD) Representatives (where the number of representatives shall be dependent on program enrollment)
b. One (1) to two (2) Master of Urban Spatial Analytics (MUSA) Representatives (where the number of representatives shall be dependent on program enrollment)
c. One (1) to two (2) Master of City Planning (CPLN) Representatives (where the number of representatives shall be dependent on program enrollment)
d. One (1) to two (2) Master of Landscape Architecture (LARP) Representatives (where the number of representatives shall be dependent on program enrollment)
e. One (1) to two (2) Master of Architecture (ARCH) Representatives (where the number of representatives shall be dependent on program enrollment)
ii) GAPSA Representatives:
a. Three (3) Graduate and Professional Student Association (GAPSA) Representatives
iii) Executive Committee:
a. Two (2) Co-Presidents;
b. One (1) Vice President of Student Life
c. One (1) Vice President of Finance;
d. One (1) Vice President of Communications;
e. One (1) Vice President of Wellness
f. One (1) Vice President of Social Life
(b) These primary positions may be supplemented with additional positions depending on current school enrollment and StuCo needs. Additional positions include (but are not limited to):
i) One (1) Vice President of Facilities
ii) One (1) Library Representative
iii) Five (5) FabLab Task Force Members (with one (1) representative from each department)
iv) Five (5) IT Representatives (with one (1) representative from each department)
v) Five (5) Facilities Representatives (with one (1) representative from each department)
(c) Program representatives must be elected from within the department they will represent.
(d) All non-program representative positions can be elected from students of any year within any department in the School of Design.
(e) Each position must be held by a distinct individual or set of individuals: no one person can hold more than one elected position on StuCo. This limit does not apply to voluntary roles within StuCo, for which individual representatives may volunteer as they arise.
Section 1.02 Representative Roles and Responsibilities
(a) Co-Presidents: Co-Presidents are primarily responsible for convening and overseeing all School of Design StuCo Meetings, acting as advisors to the Executive Officers, and running the annual elections in the fall and at the end-of-the-year. The Co-Presidents will also coordinate with the Associate Dean and the Director of Student Services to advance the goals of StuCo and the School of Design community, in addition to any voluntary roles they may take on within StuCo.
(b) Vice President of Finance: The Vice President of Finance is primarily responsible for overseeing and facilitating the year-long budget plan for the money allocated to StuCo and, through StuCo, any approved Student Organizations affiliated with the School of Design. The Vice President of Finance is also responsible for communicating with the Head of Finance in the Finance Office throughout their term, in addition to any voluntary roles they may take on within StuCo.
(c) Vice President of Communications: The Vice President of Communications is primarily responsible for organizing and designing posters for StuCo events, and distributing information and news about upcoming StuCo, School of Design, and University of Pennsylvania events to members of the School of Design. The Vice President of Communications must also coordinate with the Dean’s Office Director of Communications and the StuCo GAPSA representatives, in addition to any voluntary roles they may take on within StuCo.
(d) Vice President of Wellness: The Vice President of Wellness is responsible for facilitating events centered around physical health, mental health, and other key initiatives in maintaining wellness at Weitzman. Traditionally, this role has included movie nights, ping pong tournaments, badminton tournaments, basketball tournaments, etc. The Vice President of Wellness is also expected to coordinate a calendar of events with the Vice President of Social Life to ensure appropriate timing with the school’s academic calendar and work together to host joint events.
(e) Vice President of Social Life: The Vice President of Social Life is responsible for developing events and content that encourages a well-rounded lifestyle for students. The Vice President of Social Life is empowered to plan and implement activities to promote related goals with input from StuCo and other interested parties such as student groups, in addition to any voluntary roles they may take on within StuCo. Traditionally, this role has been in charge of weekly Happy Hour events and ensured that they run smoothly.
(f) GAPSA Representatives: GAPSA Representatives are primarily responsible for representing the interests of students throughout the School of Design to GAPSA, and in acting as liaisons between individual School of Design students and the greater University of Pennsylvania Graduate Student governing body, in addition to any voluntary roles they may take on within StuCo. GAPSA Representatives are expected to attend GAPSA meetings to the best of their ability so that they may communicate news and updates to the School of Design. Per the GAPSA Constitution, more than three (3) unexcused absences will result in a revocation of the representative’s position and voting power.
(g) Program Representatives: Program Representatives must be students of the Department they represent. Program representatives are primarily responsible for representing the interests of students within their department/program to StuCo. Program representatives are expected to record and communicate specific Department announcements, events, and concerns to StuCo, and to schedule regular meetings with Department Chairs at intervals to be determined jointly by the Chair and the Rep, in addition to any voluntary roles they may take on within StuCo.
Article II. Elections and Terms of Representatives
Section 2.01 Schedule of Elections
(a) StuCo elections are administered by the whole of the existing Student Council under the direct supervision and responsibility of the Co-Presidents.
(b) Spring elections are held for Executive Committee positions and for department representatives for programs that are longer than one (1) year:
ii) Vice President of Student Life
iii) Vice President of Finance
iv) Vice President of Communications
v) Vice President of Social Life
vi) CPLN Representative(s)
vii) LARP Representatives(s)
viii) ARCH Representative(s)
(c) Fall elections are held for department representatives from programs that are one (1) or one-and-a-half (1.5) years, and to fill any remaining positions:
i) MUSA Representative(s)
ii) MBED Representative(s)
iii) GAPSA Representatives
Section 2.02 Terms of Elections
(a) Representatives shall serve until the end of the current academic year and may run for re-election.
(b) Representatives shall be elected by plurality vote, open to all students within the School of Design.
(c) Ties shall be broken by run-off election, open to all students within the School of Design.
(d) Newly-elected representatives shall meet with incumbent representatives as soon as possible following the announcement of election results to ensure a smooth transition.
Article III. Resignation of Representatives
Section 3.01 Resignation
(a) If a representative must resign, that resignation shall be presented to the members of StuCo in writing.
Section 3.02 Filling Vacancies
(a) Vacancies on StuCo may be filled by special election if deemed necessary by the Co-Presidents, with the support of the majority of StuCo representatives.
Article IV. Amendments to By-Laws
Section 4.01 Proposing Amendments
(a) Any member of StuCo may propose an amendment to these by-laws at any time.
(b) Proposed amendments shall be reviewed by all members of StuCo before the next scheduled meeting.
Section 4.02 Ratifying Amendments
(a) By majority vote of StuCo representatives, the proposed amendment shall be put to a vote of the School of Design Student Body.
(b) Amendments shall pass the School of Design student body review by plurality vote.
(c) A tie means the amendment fails.
Article V. Administrative Records
Section 5.01 Institutional Memory
(a) Each year’s StuCo shall maintain records of its organization structure, meetings, activities, and achievements such that they are easily transferred to the next year’s StuCo and to all members of the School of Design community, if appropriate.
Section 5.02 Availability of By-Laws
(a) These by-laws shall be made available on the StuCo section of the School of Design website in a manner easily accessible by all members of the School of Design community and the University of Pennsylvania community at large.
Article VI. Ratification
Section 6.01 Annual Requirements
(a) This document shall be ratified at the beginning of each school term by that term’s elected members of StuCo and at any time an amendment is proposed and/or implemented.
Section 6.02 Ratifying Amendments
(a) Amendments to these by-laws shall be ratified according to the procedures established in Article IV Section 4.02 of these by-laws.