Announcement Date
Friday, April 28, 2023 - 3:43
Dear Weitzman students,
As the end of the academic year approaches, we wanted to inform you of important information regarding your school accounts and other IT related information for the remainder of the year.
I. Students graduating in May
PennO365 Email
PennO365 mailbox and Office licenses will automatically expire near the end of Summer 2023.
Regardless of the timing, you should already prepare for your transition away from your student O365 account. You will receive an email reminder 30 days before your account is scheduled to permanently close! Please take advantage of the rest of the semester to complete the following steps: do not wait until the last minute:
- Export email and contacts.
- Download any data stored in OneDrive.
- Update email settings on all accounts (e.g., Amazon, job postings) with a non-Design address.
Please visit our website (https://www.design.upenn.edu/it/penno365-email) for further instructions.
Alumni Email
You may set up a new, full-fledged Quaker Gmail account through the Department of Alumni Relations. Your email address for this account will be PennKey@alumni.upenn.edu. To request this account, please visit their website (https://www.alumni.upenn.edu/getgmail).
Please note that Weitzman IT Services does not administer Quaker Gmail accounts; if you need assistance, please refer to the Alumni Relations FAQ (http://www.alumni.upenn.edu/quakergmail) and contact their Help Desk (helpdesk@alumni.upenn.edu).
Computer Account
Your Weitzman AD Computer Account will be deleted on (06/13/2023). Please back up your home folder data, as it will be permanently deleted on this date.
For instructions on accessing these folders remotely, please visit our website (https://www.design.upenn.edu/remoteaccess).
PennBox
Data stored in Penn Box must be backed-up before graduation. The University automatically deactivates accounts immediately following graduation (05/15/2023) and will permanently delete the data. Weitzman ITS is unable to extend account access for PennBox, so start to back-up your data today. More information is available online (http://www.upenn.edu/computing/box).
Note: If you are conducting research with Weitzman faculty or working for the school in any capacity after graduation, please verify with your supervisor to contact Finance and have your university affiliation updated. This will preserve your access to PennBox and other systems after the closure dates listed above.
Zoom
Be sure to download any personal Zoom recordings you created. Your Zoom account will be deactivated immediately following graduation (05/15/2023)
II. Students taking classes, but not majoring at Weitzman School
Design Account
Your Weitzman AD Computer Account will be deleted on June 9 (06/09/2023). Please back up any relevant data before this date.
III. Students returning in the Fall
Computer Account
Your Weitzman AD Computer Account will remain active.
Lab Computer Storage
As a reminder, "Local Data" storage on all lab/public computers is intended for temporary use only. IT Staff permanently delete data on local drives during lab maintenance. Use Weitzman-supported storage solutions (e.g., PennBox, OneDrive) to store your data.
Adobe
Students who wish to renew their Adobe subscription for 2023-24 may do so on June 1, 2023 via Campus Express. Updated information will be posted on the IT website.
ArcGIS Pro Accounts
Students graduating in May
-Users with ArcGIS Pro Licenses: These will be revoked on June 10 (06/09/2023).
Canvas Access.
-Canvas Access after Graduation: https://infocanvas.upenn.edu/canvas-after-graduation/
For any questions or concerns regarding your accounts, please contact ithelp@design.upenn.edu.
Sincerely,
-Weitzman ITS
*This announcement was emailed to students on April 27, May 5, and May 12.