IT Services

End of Year Computing Information

 

Dear Weitzman students, 

As the end of the academic year approaches, we wanted to inform you of important information regarding your school accounts and other IT related information for the remainder of the year.   

I. Students graduating in May 

 

PennO365 Email

PennO365 mailbox and Office licenses will automatically expire starting July 13 (07/13/2021).  After this date, email to your University addresses will not be delivered or forwarded.  You will receive an email reminder 30 days before your account is scheduled to close.  Please take advantage of the rest of the semester to complete the following steps; do not wait until the last minute: 

  1. Back-up email and contacts; 
  2. Back-up any data stored in OneDrive; 
  3. Update email settings on all accounts (e.g. Amazon, job postings) with a non-Design address. 

Please visit our website (https://www.design.upenn.edu/it/penno365-email) for further instructions. 

Alumni Email

You may set up a new, full-fledged Quaker Gmail account through the Department of Alumni Relations.  Your email address for this account will be PennKey@alumni.upenn.edu. To request this account, please visit their website (https://www.alumni.upenn.edu/getgmail). 

Please note that Weitzman IT Services does not administer Quaker Gmail accounts; if you need assistance, please refer to the Alumni Relations FAQ (http://www.alumni.upenn.edu/quakergmail) and contact their Help Desk (helpdesk@alumni.upenn.edu). 

Computer Account

Your Weitzman AD Computer Account will be deleted on June 11 (06/11/2021).  Please back up your home folder data, as it will be permanently deleted on this date.  If you need files from a course folder, please make sure to download them beforehand, or request access via an instructor or department coordinator. 

For instructions on accessing these folders remotely, please visit our website (https://www.design.upenn.edu/remoteaccess). 

Penn+Box

Data stored in Penn+Box must be backed-up before graduation.  The University automatically deactivates accounts immediately following graduation (05/17/2021) and will permanently delete the data.  Weitzman ITS is unable to extend account access for Penn+Box, so start to back-up your data today.  More information is available online (http://www.upenn.edu/computing/box). 

Note: If you are conducting research with Weitzman faculty or working for the School in any capacity after graduation, please ask your supervisor to contact Finance and have your University affiliation updated.  This will preserve your access to Penn+Box and other systems after the closure dates listed above. 

Adobe Subscription Account

Your Weitzman Adobe Subscription ID will be deactivated on June 11 (06/11/2021).

IMPORTANT! Before your Weitzman Adobe account is deactivated, you will need to migrate your data to your personal storage using these instructions from Adobe:  

https://helpx.adobe.com/enterprise/kb/transfer-assets.html#:~:text=Files...

 

II. Students taking classes, but not majoring at Weitzman School 

 

Computer Account

Your Weitzman AD Computer Account will be deleted on June 11 (06/11/2021).  Please back up any relevant data before this date. 

Please visit our website (https://www.design.upenn.edu/it/penno365-email) for further instructions. 

 

III. Students returning in the Fall 

 

Computer Account

Your Weitzman AD Computer Account will remain active.  If you need files from a Spring 2021 course folder, please make sure to download them before May 21 (05/21/2021).  After that date course folders will be archived to Penn+Box.  To request access to an archived course folder, please see your instructor or department coordinator. 

Please visit our website (https://www.design.upenn.edu/it/penno365-email) for further instructions. 

Lab Computer Storage

As a reminder, "Local Data" storage on all lab/public computers are intended for temporary use only.  IT Staff permanently delete data on local drives during lab maintenance.  Use Weitzman-supported storage solutions (e.g. Penn+Box, OneDrive) to store your data.  

Adobe Subscription Account

Your Weitzman Adobe Subscription ID will be deactivated on August 15 (08/15/2021). 

IMPORTANT! Before your Weitzman Adobe account is deactivated, you will need to migrate your data to your personal storage using these instructions from Adobe:  

https://helpx.adobe.com/enterprise/kb/transfer-assets.html#:~:text=Files...

  

For any questions or concerns regarding your accounts, please contact ithelp@design.upenn.edu