Announcement Date
Friday, May 6, 2022 - 11:00
End of Year Computing Information
Dear Weitzman students,
As the end of the academic year approaches, we wanted to inform you of important information regarding your school accounts and other IT related information for the remainder of the year.
I. Students graduating in May
PennO365 Email
PennO365 mailbox and Office licenses will automatically expire Summer 2022 however the exacting timing is unknown at this point. Due to the NGSS (Next Generation Student Systems) ongoing upgrades this year, the exacting timing has yet to be determined. Please check back on our website once we have available information.
Regardless of the timing, you should already prepare for your transition away from your student O365 account. You will receive an email reminder 30 days before your account is scheduled to close. Please take advantage of the rest of the semester to complete the following steps: do not wait until the last minute:
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Back-up email and contacts.
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Back-up any data stored in OneDrive.
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Update email settings on all accounts (e.g., Amazon, job postings) with a non-Design address.
Please visit our website (https://www.design.upenn.edu/it/penno365-email) for further instructions.
Alumni Email
You may set up a new, full-fledged Quaker Gmail account through the Department of Alumni Relations. Your email address for this account will be PennKey@alumni.upenn.edu. To request this account, please visit their website (https://www.alumni.upenn.edu/getgmail).
Please note that Weitzman IT Services does not administer Quaker Gmail accounts; if you need assistance, please refer to the Alumni Relations FAQ (http://www.alumni.upenn.edu/quakergmail) and contact their Help Desk (helpdesk@alumni.upenn.edu).
Computer Account
Your Weitzman AD Computer Account will be deleted on June 17 (06/17/2022). Please back up your home folder data, as it will be permanently deleted on this date. If you need files from a course folder, please make sure to download them beforehand, or request access via an instructor or department coordinator.
For instructions on accessing these folders remotely, please visit our website (https://www.design.upenn.edu/remoteaccess).
Penn+Box
Data stored in Penn+Box must be backed-up before graduation. The University automatically deactivates accounts immediately following graduation (05/17/2022) and will permanently delete the data. Weitzman ITS is unable to extend account access for Penn+Box, so start to back-up your data today. More information is available online (http://www.upenn.edu/computing/box).
Note: If you are conducting research with Weitzman faculty or working for the school in any capacity after graduation, please verify with your supervisor to contact Finance and have your university affiliation updated. This will preserve your access to Penn+Box and other systems after the closure dates listed above.
II. Grad Students taking classes, but not majoring at Weitzman School
Design Account
Your Weitzman AD Computer Account will be deleted on June 10 (06/10/2022). Please back up any relevant data before this date. Please visit our website (https://www.design.upenn.edu/it/penno365-email) for further instructions.
III. Grad Students returning in the Fall
Computer Account
Your Weitzman AD Computer Account will remain active. If you need files from a Spring 2022 course folder, please make sure to download them before 05/20/2022. After this date, course folders will be archived to Penn+Box. To request access to an archived course folder, please see your instructor or department coordinator.
Please visit our website (https://www.design.upenn.edu/it/penno365-email) for further instructions.
Lab Computer Storage
As a reminder, "Local Data" storage on all lab/public computers is intended for temporary use only. IT Staff permanently delete data on local drives during lab maintenance. Use Weitzman-supported storage solutions (e.g., Penn+Box, OneDrive) to store your data.
ArcGIS PRO Accounts
Students graduating in May:
-Users with ArcGIS Pro Licenses: These will be revoked on June 10, 2022.
Canvas Access
Canvas Access after Graduation: https://infocanvas.upenn.edu/canvas-after-graduation/
***SOFTWARE – ADOBE AND RHINO offering coming SOON***
Stay tuned for an Adobe and Rhino software offering available to students via the Office of Software Licensing coming in May 2022. For more information, please visit our webpage at: https://www.design.upenn.edu/it/it-services
For any questions or concerns regarding your accounts, please contact ithelp@design.upenn.edu.
Sincerely,
Weitzman ITS