Please visit The Penn Portal for Faculty & Staff for all policies and procedures relating to business at the University of Pennsylvania. The following list is a general incomplete guideline. For questions or assistance, please dial 215-573-3456.
Travel and Reimbursements
Resources:
- Access Concur
- Concur Instructional Guides
- Concur FAQs
- PennTEM
- Penn Travel Card
- Domestic Travel: What Do You Need to Know?
- International Travel: What Do You Need to Know?
- Global Activities Registry-Register Your Trip
- Fly American Act
- Make Travel Reservations
- CIBT Penn Login
Vehicle Rentals and Other Ground Transportation
- Rental Vehicles - Must review prior to renting
- Other Ground Transportation
Purchase Orders
- Purchasing Services
- Approved PO Vendors
- Approved Caterers
- Penn Marketplace
- Competitive Bidding Policy
- Procurement/Disbursement Policies
- Commodity Matrix
***The BEN Financials Commodity Matrix was developed to help University faculty and staff determine the appropriate buying method and budget object code for purchases of most commonly ordered equipment, supplies, and services from external suppliers.
P-Card
- Purchasing Card Application
- Purchasing Card Commodity & Supplier Restrictions
- Amazon Business Account
- Commodity Matrix
***The BEN Financials Commodity Matrix was developed to help University faculty and staff determine the appropriate buying method and budget object code for purchases of most commonly ordered equipment, supplies, and services from external suppliers.
Individual Service Provider (ISP) Payment
Determine Payment Type and Eligibility
Proceedure, Onboarding and Forms
- ISP Procedure Overview
- Independent Contractor Procedure
- Penn Marketplace LE Service Provider Guide
- Request New Supplier Guide
- Individual Service Provider Classification and Forms
***Please note that all travel and expenses involved must be rolled into the fee structure as they are considered a taxable expense. All fees should be discussed with the department prior to agreement of services.
Payments to a Business
For questions related to current procedure, please contact Business Manager Jennifer Thuman at jthuman@design.upenn.edu
Student Prizes, Awards and Travel Stipends
Student Prizes and Awards
Travel Stipends and Studio Travel Reimbursement
- Please note the University is changing the payment process for travel stipends and studio travel cost incurred---please reach out to the FAO for more information before attempting to offer these payment types
Faculty Development Funds
The purpose of the Faculty Development Fund (FDF) is to provide standing faculty, professors of practice, and full-time lecturers with a dedicated uniform source of funding to pursue professional development and research activities. View this document for an overview of best practices.
Quick Links
Policies
- Financial Policy Manual
- Travel & Expense Policies
- Procurement/Disbursement Policies
- Commodity Matrix